Job Description

About Churchill

Founded in 2017, Churchill Cost Consultants (Churchill) has quickly become a leader in construction project controls and management. Our mission is to build lasting client relationships by exceeding expectations and delivering exceptional value across every project.

We serve clients across data center, corporate real estate, infrastructure, industrial, and clean energy sectors , managing projects with budgets ranging from $1 million to $2 billion . We believe our people are our greatest investment and are committed to fostering an inclusive culture where team members can grow, lead, and succeed.

About the Role

Energy Document Controls Coordinator

Churchill Cost Consultants is seeking an Energy Document Controls Coordinator to support the Clean Energy and Power team for a Fortune 100 technology client. This role is focused on document control, legal coordination, and approval workflows for energy, utility, and power generation projects. The ideal candidate brings experience in utilities or energy infrastructure environments , with a strong understanding of legal and commercial documentation such as NDAs, exclusivity agreements, early-stage commercial contracts, and Statements of Work. You will play a critical role in ensuring project documentation, approvals, and financial milestones are accurate, compliant, and delivered on time , supporting projects through early planning and development phases.

Key Responsibilities

Document Control & Legal Coordination

• Manage and maintain controlled project documentation related to energy deals, utility engagements, and power generation scopes .
• Submit contracts, NDAs, exclusivity agreements, and Statements of Work to internal Legal teams for review and approval.
• Track legal review workflows, follow up on assignments, and ensure timely resolution of comments and redlines.
• Coordinate the issuance, execution, and storage of legal agreements in accordance with internal document control standards.
• Ensure all project documents are current, approved, and properly versioned.

Financial & Approval Workflow Support

• Submit financial approval requests aligned with internal governance milestones.
• Track approval status and ensure documentation supports targeted project timelines.
• Coordinate with Finance and Procurement to launch and track Purchase Orders (POs).
• Maintain accurate records of approvals, funding authorizations, and contractual commitments.

Data Quality & Reporting

• Perform ongoing data quality checks to ensure consistency, completeness, and alignment with internal reporting standards.
• Maintain structured document logs, trackers, and reporting tools to support leadership and client visibility.

Cross-Functional Coordination

• Coordinate meetings with internal stakeholders, utilities, legal counsel, finance teams, and external partners.
• Prepare and distribute meeting agendas and meeting minutes, capturing decisions, action items, and follow-ups.
• Serve as a central point of coordination for document-related inquiries across multiple workstreams.

Required Experience & Qualifications

• Fluent in English (written and verbal).
• Authorized to work in the United States.
• 2–5 years of experience in document control, project coordination, or commercial/project support within energy, utilities, power generation, or infrastructure environments.
• Working knowledge of utility processes, energy projects, and power generation concepts .
• Hands-on experience coordinating NDAs, exclusivity agreements, contracts, and legal document reviews .
• Strong organizational skills with the ability to manage multiple concurrent workflows and deadlines.
• Strong written and verbal communication skills, with experience interfacing with Legal, Finance, Procurement, and technical teams .

Preferred Qualifications

• Experience supporting early-stage energy or utility infrastructure development .
• Exposure to commercial negotiations, deal support, or energy procurement activities .
• Prior experience in a formal document controls or governance role .

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